Automated invoicing for MSPs, straight into Xero or QuickBooks

Draft invoices

From reconciled data to draft invoice

Invoicing off the back of reconciled data means the numbers are already checked before an invoice is ever created. Line items, quantities and unit prices are pulled straight from the same reconciliation that caught your billing gaps, so nothing gets rekeyed and nothing gets missed.

• One invoice per client, assembled automatically for the billing period
• Line items match exactly what was reconciled, not a manual re-entry
• Client and product mapping carries across so names line up in your accounting platform

Control

Always a draft - you stay in control

Nothing is sent to a client automatically. Every invoice created by MSPBilling.cloud lands in Xero or QuickBooks Online as a draft, so you can review, adjust, or approve it exactly as you would if you'd typed it in yourself, before it ever reaches a client's inbox.

Live monitoring

Billing changes do not wait for your next Review

Live Monitoring continuously watches for billing changes between Reviews. It catches changes that happen and reverse before your next manual check, then feeds them into Bill In Advance and the True-Up Ledger so the next invoice stays accurate.

Bill in advance

Invoice the upcoming cycle ahead of time

Bill In Advance is an opt-in toggle that bills the upcoming cycle ahead of time instead of in arrears. If quantities or services change mid-cycle after the prior invoice has already gone out, MSPBilling.cloud automatically generates true-up correction lines. See how Bill in Advance works

True-up ledger

See every pending and applied correction

The True-Up Ledger separates pending corrections that have been identified but not yet billed from applied corrections that have already been sent. Applied corrections remain available as a permanent record, so every adjustment can be traced back to the change that created it. See how Bill in Advance works

Recurring billing

Built for recurring MSP billing

MSP billing is recurring by nature, the same clients, similar line items, every month, with small changes throughout. That's exactly the pattern automated invoicing is built for: run it once a month, review what's changed, and push. A pushed month is locked so it can't accidentally be pushed twice.

Integrations

Xero and QuickBooks Online for MSPs

Connect your accounting platform securely, create or match client records, and apply your configured invoice details to every draft. Finished invoices can be pushed to Xero or QuickBooks Online for review. Read more about Xero.