Automate your billing.
MSP billing software that live-monitors all your tools in one place, catches pro-rata, price and quantity changes in real time, reconciles every line, adds your margin, and pushes the finished invoice straight into Xero or QuickBooks as a draft.
Monthly Billing Volume automated across all clients
£335,996
Integration partners
I need my bills to be
Reconciliation mode
MSP billing reconciliation that pays for itself
Billing reconciliation is the process of checking that what you buy, what you agreed to bill, and what you actually invoiced all line up - per client, every month. Done by hand it's a spreadsheet nightmare. MSPBilling.cloud does it automatically and shows you exactly where you're losing money.
Revenue leakage
Clients billed below what your distributor actually charged you, and distributor price increases that got passed to you but never to your client.
Unbilled devices
Distributor seats you're paying for but not invoicing to a client, plus seat-count mismatches between Microsoft 365 and your PSA records.
Billing drift
Invoices that don't match the line items in your PSA, and mid-month proration on seat changes that never made it onto an invoice.
Pull live data
From every connected system: PSA, distributor, accounting.
Match clients
Across systems, even where names differ slightly.
Compare totals
Line items per client, month over month.
Flag anomalies
By severity, so the biggest gaps surface first.
MSPs typically recover 2–8% of monthly recurring revenue once reconciliation is running consistently - money that was already being spent on distributor invoices but never made it onto a client bill.
Billing engine mode
Want to automate your entire bill run? No problem. Automated invoicing straight into Xero or QuickBooks.
Once your billing is reconciled, invoicing should be one click. MSPBilling.cloud assembles each client's invoice from live device counts, distributor costs and your pricing, then pushes it into Xero or QuickBooks Online as a draft for you to review and send.
Rate card
Set fixed prices for device types and markup percentages for resold licences, with per-client discounts applied consistently.
Opt in to bill the upcoming cycle ahead of time, with automatic true-up correction lines for anything that changes mid-cycle after the invoice goes out.
See corrections that are pending for the next invoice and those already applied, retained as a permanent record.
Set prices in Rate Card
Pull licence amounts per client
Drop into draft invoice
Always a draft. Nothing is sent to a client automatically, and a pushed month is locked so it cannot accidentally be pushed twice.
Live monitoring
The shared engine behind both modes
Live Monitoring continuously watches for billing changes between Reviews, not only when you click Run Review, so it catches changes that happen and reverse before your next manual check. In Reconciliation Mode this surfaces as a flagged anomaly. In Billing Engine Mode it feeds into Bill In Advance and the True-Up Ledger.
See how Live Monitoring worksSee your billing gaps in minutes
Connect your systems and run your first reconciliation today.
Book a demo