Product
MSP billing reconciliation that pays for itself
Billing reconciliation is the process of checking that what you buy, what you agreed to bill, and what you actually invoiced all line up - per client, every month. Done by hand it's a spreadsheet nightmare. MSPBilling.cloud does it automatically and shows you exactly where you're losing money.
Three systems in. One gap flagged.
Live monitoring
Catch changes between Reviews
Live Monitoring continuously watches for billing changes, not only when you click Run Review. If a quantity changes and then reverses before your next manual check, the event is still captured and surfaced as a flagged anomaly for you to investigate.
Matching controls
Define what should match
PSA rules
Check quantity parity between related PSA items. For example, every managed workstation can be required to have a matching endpoint licence.
Product mappings
Match equivalent products across connected tools even when suppliers, your PSA and accounting platform use different names.
What it catches
What billing reconciliation catches
Clients billed below what your distributor actually charged you
Distributor seats you're paying for but not invoicing to a client
Invoices that don't match the line items in your PSA
Mid-month proration on seat changes that never made it onto an invoice
Distributor price increases that got passed to you but never to your client
Seat-count mismatches between Microsoft 365 and your PSA records
How it works
How the reconciliation engine works
The engine runs the same logic every time, across every client, so nothing depends on someone remembering to check a spreadsheet.
Pull live data from every connected system (PSA, distributor, accounting)
Match clients across systems, even where names differ slightly
Compare totals and line items per client, month over month
Flag anomalies by severity, so the biggest gaps surface first
Log each fix as it's confirmed, so recovered revenue is tracked
Quantified impact
Revenue leakage, quantified
MSPs typically recover 2–8% of monthly recurring revenue once reconciliation is running consistently - money that was already being spent on distributor invoices but never made it onto a client bill. Read more in our guide to MSP revenue leakage.
Integrations
Works with your stack
Reconciliation pulls from your existing tools, no need to change your PSA, distributor or accounting platform.
Pax8
Reconcile distributor invoices against your PSA and client billing.
Xero
Compare invoiced totals against what's actually been billed.
Atera
Reconcile RMM device data even without a billing PSA.
Microsoft 365
Catch prorated seat changes and price increases automatically.
If you're pricing without a PSA, see the rate card.
See your billing gaps in minutes
Connect your systems and run your first reconciliation today.
Book a demo